Frequently Asked Questions

No, booths can't be reserved. The booking system works on a first-come, first-served basis. Booths must be booked through the online booking system and are confirmed by email immediately.

1. Open your confirmation email
2. Select "Manage your registration"
3. Enter your confirmation code
4. Scroll down and select "Add attendees"
5. Enter all required details of the new attendee
6. Submit the booking
7. You will receive a new confirmation email and a new invoice (after 01.08.2024 payment by credit card only)

The number of your booth is on your confirmation email, which you received after the online booking. You can also find the number of your booth in the exhibitors’ list on our website: www.abim.ch/exhibitors/exhibitors-list.html

Download the Sponsorhip & Exhibition Brochure with all information regarding booth sizes.

Download the floor plans to check the size of your booth. The height is 250cm for all booths.

The Sponsorship & Exhibition Brochure and the floor plans are available for download here.

One.

Yes, please contact the Conference Organiser for approval. The height of the stand construction must not exceed 250 cm. Rigging is not permitted.

Yes. Heavy deliveries and pallets must be delivered via “Anlieferzone 4”, Hall 4 (opposite Clarahofweg 39). 

No, there is a permanent coffee station in the exhibition hall. The electricity provided at each booth is not sufficient for a coffee machine.

No, it is not permitted. Catering is provided by the conference organiser.

White modular walls, lighting (spot lights), electricity (1 socket type 13 - 230V, 10A, 2.3kW), grey carpet, stand cleaning before opening and one conference pass.

We strongly recommend to bring adaptors for Switzerland as well as a power strip with you.

Open your confirmation email. There you’ll find the link to the online shop managed by the Congress Center Basel. Invoicing will be made directly through the Congress Center after the conference. For all questions related to the online shop for furniture and display equipment please contact exhibition(at)congress.ch.

IBMA members receive a 10% discount on the 3-day conference fee when providing their IBMA membership number before proceeding with payment. The number can be found on the membership certificate or on the membership fee invoice.
There is no discount on booths.

According to Swiss law, foreign as well as Swiss exhibitors are subject to Swiss VAT of 8.1% for all items considered “supply”. Exhibition booths as well as conference tickets fall into the category “supply”. To comply with Swiss law, ABIM AG therefore has to apply VAT on exhibition booths, even if the company is based abroad.

Foreign clients are exempt from VAT on sponsorship packages because this falls into the category of "service".

How do I claim VAT back in Switzerland?
Under certain circumstances you are eligible to claim the Swiss VAT back: Switzerland will only grant a VAT refund if the country where your company is registered offers similar refund arrangements, the so-called rule of reciprocity. All EU claimants can claim back VAT from Switzerland.
VAT Refunds for EU Companies
If you are a VAT registered company in an EU Member State and have conducted cross border transactions in Switzerland, where you are not registered, you are eligible to recover the VAT charged according to the Swiss local VAT deductible regulations.
VAT Refunds for Non-EU Companies
If you are a VAT registered company established outside of the EU and you are charged VAT on business activities conducted in Switzerland, where you are not registered, you are eligible to recover the VAT charged according to the Swiss local VAT deductible regulations and in accordance with Swiss reciprocal agreements.

The application for a VAT refund must be submitted with the official forms of the Federal Tax Administration (forms no. 1222 and 1223). Non-official forms will not be accepted. The applicant must appoint a representative with place of residence or business in Switzerland.

Source: www.unitedcashback.com/vat-refund-switzerland/

For marketing purposes, we provide all sponsors and exhibitors with a marketing kit that includes the ABIM logo, an email banner and banners for various social media channels. The marketing kit is available for download from our website here. 

Please follow ABIM on LinkedIn and Twitter.

Please note that due to GDPR regulations, we are not authorised to share the list of attendees. Registered attendees can view the list of attendees on the Attendee Hub, which will be available approx. 3 months before the conference. The Attendee Hub has a messaging function, but only the name, job title and company name will be displayed. The same list will be available on the App.

Please be aware of fraudulent offers. ABIM AG has learned from several exhibitors they are receiving scam emails offering attendee lists for purchase. Please be aware these offers are fraudulent. These scammers do not have any relationship with ABIM AG and they do NOT have the data they are attempting to sell. ABIM AG does not share, rent, or sell email lists.

Please be vigilant. Spammers are known to impersonate employees and illegally use conference logos.

ABIM AG does not distribute the attendee data in any way. The attendee list is only available for registered attendees via the event platform and only name, job title and company name are shown (Attendee Hub). Registered attendees can contact each other and make appointments. ABIM has no agreement with any agency and does not disclose contact information.

Exhibition management:
Your main contact person is Roberta Turoldo, conference(at)abim.ch

Monday 11:00 - 18:00
Tuesday 08:00 - 18:00
Wednesday 08:00 - 14:00

The regular set-up time for exhibitors is on Monday from 7:00 to 11:00. If you need more time, please contact the Exhibition management. After approval, set-up is permitted on Sunday from 11:00-16:00. Loading and unloading in the delivery zone is not permitted on Sundays. No work causing noise may be carried out on Sundays.

Declaration of goods

Quick guide in English